Recapitulative invoice

A recapitulative invoice is an invoice that brings together different purchase or sale transactions for the same customer. Different transactions carried out on different dates for the same recipient can be included in the same recapitulative invoice, as long as these transactions occurred in the same calendar month.

When should a recapitulative invoice be issued?

According to the invoicing regulation, a recapitulative invoice must be created at the latest on the last day of the calendar month in which the different transactions took place.

If the recipient is a professional, the invoice must be issued within one month of the day on which the transaction occurred.

They must be issued before the 16th day of the month following the period in which the tax is settled.

This type of invoice is common in businesses where it does not make sense to issue invoices for each and every transaction, as these transactions with the same customer are repeated over a period of one month.

Characteristics of the recapitulative invoice

In a recapitulative invoice it is not sufficient to give the total amount of the individual transactions, but the deliveries made during the month in question must be shown.

Requirements for the recapitulative invoice

A recapitulative invoice must contain the following data:

  • It must indicate that it is a recapitulative invoice.
  • It must be numbered consecutively.
  • The date of issue must be stated.
  • It must state the period to which the recapitulation corresponds.
  • The issuer and recipient of the invoice must be indicated: name or company name, VAT number and tax address.
  • The description of the operations included in the invoice must be indicated.
  • The tax liability must be indicated.
  • The amount to be paid must be indicated.

VAT on recapitulative invoices

In the case of the recapitulative invoice, the application of VAT is the same as in the case of the ordinary invoice.

In other words, depending on the good or service to be invoiced. You will have to apply the general rate of 21%, the reduced rate of 10% or the super-reduced rate of 4%.

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